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    Graduation Communication Planner

    Create a personalized communication timeline for your graduation ceremony

    Templates will include your institution's specific details and be ready to send

    How the Graduation Communication Planner Works

    Commencement communication fails in predictable ways: regalia deadlines land too late, guest ticket rules arrive after families book travel, and name pronunciation requests go out the week of the ceremony. This planner fixes the sequencing before it costs you.

    1. 1

      Enter your ceremony details

      Ceremony date, graduate count, institution type, and whether guests need tickets.

    2. 2

      Get a dated timeline

      Every touchpoint is scheduled backward from ceremony day, with owners and channels.

    3. 3

      Add personalized templates

      Optionally generate email and text drafts written for your institution and deadlines.

    Frequently Asked Questions

    What does the graduation communication planner do?
    It builds a dated communication timeline for your commencement — every email and text message your graduates, guests, and faculty need, scheduled backward from ceremony day. You can also generate ready-to-send message templates personalized to your institution.
    Is the planner free to use?
    Yes. The planner is free and requires no account or contract. You enter a few details about your ceremony and get a timeline you can export and share with your team.
    When should graduation communications start?
    Most institutions should open communications 10 to 12 weeks before the ceremony, with reminder cadences tightening in the final three weeks. The planner calculates the exact dates from your ceremony date and graduate count.
    What messages does the timeline include?
    Announcements of ceremony details, regalia ordering deadlines, RSVP and guest ticket instructions, name pronunciation collection, parking and arrival logistics, day-of reminders, and post-ceremony follow-up such as photos and surveys.
    Can I customize the templates for my institution?
    Yes. Answer a short customization survey and the planner rewrites each template with your institution name, ceremony venue, key deadlines, and contact details so the drafts are ready to paste into your email platform.

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